Overview of Bill Payments.

With Bill Payments, pay Vendors by ACH Transfer and Check. Here is an overview of the workflow:

ACH Transfer.

A breakdown of the ACH transfer process:

• Upload an invoice: The Vendor can either send the invoice directly to an Inbox, or Users can upload the invoice.
• Create a bill: Add Vendor details, invoice information, and Approvers (optional) to create a bill against the invoice.
• Sync the bill: Sync the bill to General Ledger once all approvals come through.
• Make Payment: Initiate the ACH transfer immediately or schedule it for a later date.
• Sync the Payment to the GL.

Check Payment.

Airbase will issue checks to Vendors on your behalf.

 Here’s an overview of the Check Payment process:

• Upload an invoice: The Vendor can either send the invoice directly to an Inbox, or you can upload the invoice.
• Create a bill: Add Vendor details, such as the Pay to and Address, and Approvers (optional) to create a bill against the invoice.
• Sync the bill: Sync the bill to the GL once all approvals come through.
• Make Payment: Initiate check payment immediately, or schedule it for a later date.
  The Vendor will receive the Check via USPS within ten business days from when it is issued.
• Sync the Payment: When the bank confirms that the Check is encashed, Sync the payment to the GL.

Settings 

Bill Payments feature has two additional features:

• Require W9 for all Vendors: To ensure all your Vendors have W9 uploaded to their Vendor Portal account. 
• Initiate payment after all approvals are in: ACH Transfers and Check Payments will be automatically initiated for bills once all approvals are in. For bills without Approvers, payment will be initiated once the invoice is converted to a bill.