Overview of Bill Payments.

With Bill Payments, pay Vendors by ACH Transfer and Check. Here is an overview of the workflow:

ACH Transfer.

A breakdown of the ACH transfer process:

• Upload an invoice: The Vendor can either send the invoice directly to an Inbox, or Users can upload the invoice.
• Create a bill: Add Vendor details, invoice information, and Approvers (optional) to create a bill against the invoice.
• Sync the bill: Sync the bill to General Ledger once all approvals come through.
• Make Payment: Initiate the ACH transfer immediately or schedule it for a later date.
• Sync the Payment to the GL.

Check Payment.

Airbase will issue checks to Vendors on your behalf.

 Here’s an overview of the Check Payment process:

• Upload an invoice: The Vendor can either send the invoice directly to an Inbox, or you can upload the invoice.
• Create a bill: Add Vendor details, such as the Pay to and Address, and Approvers (optional) to create a bill against the invoice.
• Sync the bill: Sync the bill to the GL once all approvals come through.
• Make Payment: Initiate check payment immediately, or schedule it for a later date.
  The Vendor will receive the Check via USPS within ten business days from when it is issued.
• When the bank confirms that the check was encashed, Airbase will mark the bill payment entry in the GL as Paid and will make a corresponding payment entry.

Settings.

Bill Payments feature has two additional settings:

1. Require W9 for all Vendors: To ensure all your Vendors have W9 uploaded on their Vendor Portal account. 
2. Initiate payment after all approvals are in: ACH Transfers and Check Payments will be automatically initiated for bills once all approvals are in. If the setting is enabled, Approvers are mandatory while creating the bill. Admins will receive an email when an ACH transfer or Check payment fails due to missing payment information.