You can view all expenses that are paid through Airbase (across all payment methods) in one place—the Transactions tab.
To view your list of transactions, navigate to Accounting > Transactions.
Click on a transaction to review its audit trail.
Types of Transactions.
Transactions are divided among three tabs based on the status of the transaction: Completed, Pending, and Declined.
All the transactions with vendors that have been completed. This could include money being paid or received in the form of refunds. You will also see ACH Loads and Unloads from your bank account here.
Transactions that have been initiated but not yet completed. Most pending transactions will end up in the “Completed” tab after it settles. But, pending transactions may be reversed by the vendor. In that case, it will just disappear from the system as though the charge never happened.
Transactions that were charged by a vendor but declined by Airbase (Ex: Spent limit was exceeded).
Filter transactions using the following conditions:
- Entry Date.
- Payment Method.
- Receipt Status.
- Expense Owner.
- Sync Status.
For audits and record-keeping, you can export all the completed transactions.
- Navigate to Accounting > Transactions > Completed.
- Filter for a specific range and choose a format for your export.
- Click on Export Transactions.
- Click Export.
Viewing Details of an Individual Transaction.
View the details of a particular transaction (from the approval request to the vendor and ledger entry) by clicking on it.
The Airbase transaction statement gives you end-to-end visibility into every vendor expense your business incurs.
The opening balance of each month is also displayed in your transaction list. The opening balance for a month should match the closing balance of the Airbase Clearing Account in your GL for the prior month.
For transactions that do not have an owner associated with it, like loading/unloading money in Airbase, cashback, etc., you will find the company logo instead of the owner's name.