Once the bill is approved and ready for payment, it’ll be moved to Bill Payments > Payments page.
Managers can track the payment status of the bills owned by the Users assigned to them.
Here the bills are sorted in four different tabs based on their payment status:
The Unpaid tab will include all bills that are unpaid, canceled, and failed.
Download the list of all bills on this page and their details using the Export Unpaid Bills option.
Use the Filter option to view and export unpaid bills by due date, amount, payment method, payment status, and W9 status.
If the payment for the bill is scheduled for a future date, it will be listed in Scheduled tab
3. In Progress.
If the payment for the bill is initiated and the funds are in transit, it’ll show up on the In Progress tab.
You also have the option to cancel the payment from going through.
All the bills that are paid will be listed in this tab.
5. All Bills.
All the bills that are paid, unpaid, scheduled, in progress, failed, and canceled will be listed here.
Filter the bills by their due date, amount, payment method, payment status, and W9 status.
Audit Trail for Bill Payments.
Find the details of a bill such as who created, who approved, who initiated the payment, and so on using the Audit Trail feature.
To view the audit trail on a bill, go to the Bill Payments > Payments and select any bill on the list.
Track ACH Transfers.
An ACH Transfer has three states after the payment is initiated:
- Transfer to Airbase initiated.
- Transfer to vendor initiated.
- Payment Complete.
Refer to this article to know more about how funds are transferred for ACH Transfers.
Track Check Payments.
A Check Payment has three states after the payment is initiated:
- Transfer to Airbase is Initiated.
- Check Dispatched.
- Payment Complete.
- A copy of the Check dispatched will be attached along with the Payment Complete status.
- International Vendors are not serviced by Bill Payments in Airbase.