Only Admins can create new Standard Approval Policies in Airbase.
When setting up Airbase, a Default Policy will be created, which will apply to everyone in your company. Until the Default Policy is updated, Airbase routes all Virtual Card requests to the Airbase Admin for approval.
To set up the Default Policy:
- Go to Settings > Policies > Approval Policy.
- Choose either Recurring Virtual Cards, One-time Virtual Cards, Purchase Orders or Reimbursements.
- Click Create an Approval Policy.
- Enter the dollar amount you’d like the new expense range to start at. Say, you set the dollar amount to $1,000, you’ll have two expense ranges; the first from $0 to $999 and the second from $1,000 and above.
- Add an Approver or multiple Approvers to each threshold. To add the direct manager of the requester as an Approver, click on the Manager icon. To add a specific User from the company as an Approver, click on the Individual icon and select the User from the drop-down menu.
- Click Create.
- Repeat the steps above to add new thresholds, and set Approvers for each of them.
- If the Approver you’re looking for is not present in the drop-down list, invite them to Airbase.
- There are no limits to the number of tiers/spend buckets the Standard Approval Policy can have.
With the Department-level Policy enabled, you can create separate Standard Approval Policies for different departments.
You can define a Standard Approval Policy for every department created in Airbase.
To enable the option, go to Settings > Policies > Approval Policy and toggle the button in the Department-level Policies section to ON.
With the option disabled, every department will follow the Default Approval Policy.
Purchase Orders follow the Standard Approval Policy set for One-time Virtual Cards. To enable Standard Approval Policy for Purchase Orders for your Airbase Account, please reach out to Airbase Customer Success team.
For additional flexibility and custom approval workflows that reflect your company’s unique policies, upgrade to Advanced Approval Policy.