Categories Report provides a real-time report on spend based on their GL Categories.
This saves the time it takes for the Finance team to fetch reports on spends based on categories directly from the GL.
Categories Report offers the option to compare the spends of three different time periods.
The report enables you to compare what was actually spent on a category against the budget that was allotted. For instance, if the Marketing Head received $150k to spend on 16120 Offline branding activity and $200k to spend on 16130 - Social media ads etc., check how much was spent vs. the budget (agreed within your organization) using the Categories Report.
To access the Categories Report of your organization, go to Reports > Categories.
Uncategorized lists all the transactions without a GL category.
Subcategories are listed under the corresponding parent category. Expand All/Collapse All button helps view the categories and their corresponding subcategories.
Total at the bottom of the report displays the total spend during the time period set. The percentage displayed adjacent to each category is calculated based on the Total.
Clicking on any of the categories or subcategories listed in the report redirects you to the All Transactions Report with a filtered view of all the expenses with the selected category.
Search and Filter.
Search for categories and subcategories using the Search bar. The search will display all both parent and subcategories. This is particularly useful when categories have similar names.
The Total and corresponding percentages are updated based on the search results.
You can Filter categories by Owner, Department, Manager, and GL Sync Status.
Filtering transactions by Manager reports the categories that the Manager and their team spent money on.
Download and share the Categories Report using the Export option. The report includes the category, subcategory, and the spend during the time period set.
In the download, you will find multiple levels of indentation to indicate parent-child relationship of the categories and subcategories.
Compare With option helps you compare the spend of the current report with the transactions of one or two other time periods.
In the above example, You have the Categories Report of December 2020.
When you click Compare With and then Add Comparison, you are given two default options — one to compare with last month’s report and the other with that of the previous year. Additionally, you can choose to compare the report with a time period of your choice using the Custom option.
Click Add Comparison and select another date range to compare the spend across three different time periods.